Stallholder Information
Mexted Motors Spring into Tawa will be held on Saturday 17 October 2026, 10am - 3pm
Mexted Motors Spring into Tawa, features around 250 stalls including community groups and organisations, crafts, food stalls and trucks and informational stalls.
Stallholder applications are now closed, and all successful applicants have been notified.
If you'd like to join the waitlist, create an account at StallHub and complete the application form. We’ll contact you if a space becomes available.
The earlybird rate expired on 22 August. Please pay your invoice in full by 12 September. Any applications that remain unpaid after this date will be automatically withdrawn and the space will be offered to a stallholder on our (very long) waitlist.
Stallholder Rates
In 2026, there has been a small increase for most types of categories of stalls, reflecting the increasing core costs for organisers.
As a community focused event, we have managed to keep the Community stall rate the same as in previous years.
Category | Description | Earlybird* | Regular | |
|---|---|---|---|---|
Community | Not for profit organisations, e.g schools or clubs. | $30 | $40 | |
General | Any craft or business stall selling non-food products or services | $85 | $95 | |
Food Stall - base rate | This includes stalls selling spices, sauces, sweets, cake, jams, drinks or chutneys. If you need power, select generator connection on the form. (Not for profit community organisations selling food can go under the community category) | $85 | $95 | |
Food trucks - base rate | Food prepared on site, for consumption at the event. If you need power, select generator connection on the application form. | $130 | $150 |
*Payment required by 22 August 2026
If you are a food stall or food truck and require power, we have a limited number of connections to event-provided generators available for an additional fee of $40. Please select this on the application form when you apply.
You will need to provide at least 30m of tested and tagged cables. Sorry the generators are not available for general (craft and business) stalls.
Payment
Payment for your site and generator usage (if selected) is due by 22 August to receive the Early Bird rate, or 12 September at the latest.
Once your payment has been received, we’ll send you a payment confirmation email, usually within 7 days.
Your final site number and arrival instructions will be emailed in the week leading up to the event.
If payment has not been received by 12 September, we’ll send one reminder. If payment is still not received following this reminder, your application will be cancelled and your site offered to someone on the waiting list.
Cancellation Policy
If you withdraw on or after 5 October, you will not be eligible for a refund of your stallholder fee.
If you withdraw on or after 21 September but before 5 October, you will be eligible for a 50% refund of your stallholder fee.
If you withdraw on or before 21 September, you will be eligible for a full refund of your stallholder fee.
What kind of stalls do we have at Mexted Motors Spring into Tawa?
We feature a wide variety of quality stalls at the event, with a preference towards locally made products. Sorry no alcohol sales. We limit the number of stalls selling the same or similar things (for example, there will be a limited number of sausage sizzles, face painting stalls etc).
Where we are over-subscribed in a type of stall, first preference will be given to prior stallholders. Second preference will be given to local (Tawa area) stallholders and then application date will be used.
Stall Placement
Stalls will be located in the middle and sides of the road, spaced 1 metre apart. No stalls are permitted on the footpaths except those stalls run by business owners located on the Main Road.
Allocation of your stall is at the discretion of the organisers - please let us know if you have a preference for a certain site or would like to be in a particular location. While we will try to accommodate any requests, we can't guarantee to meet these requests.
Stall Size
For most stall types, we offer two site sizes: 3m x 3m or 6m x 3m. Please select your preferred size when submitting your application.
Food trucks are allocated sites based on the size of the vehicle, so they are not restricted to the standard 3m x 3m or 6m x 3m sizes. When applying, you’ll need to provide your truck dimensions and the side your serving window is on. This helps us design the site map and ensure your truck is positioned appropriately.
The Food Truck site fee is the same regardless of the size of your vehicle.
Selling Food
Wellington City Council requires all stalls selling food to be registered with the event organiser. It is very important that you let us know if you are selling food – either to be consumed at the event or sold for consumption at a later time. Failure to disclose this will mean you will not be permitted to sell these food items on the day.
If selling food or drinks, stallholders must use resuable or locally compostable packaging. This includes containers, plates, cups, cutlery and napkins. To be compostable, the packaging must be accepted by Wellington City Council's Capital Compost Facility. Here is the guide of approved products.
You are not permitted to give away food
So as not to impact on those stallholders registered to sell food, you may not give away food unless sample sized tasters of products for sale on the day, with the purpose of encouraging sales. If you are giving away even samples, and the organisers feel this is impacting on other stallholders, you may be asked to cease this activity.
Power
We are unable to provide power to regular stall sites. Generators are permitted only if they are silent. If you arrange power to be supplied by a local business, you are responsible for ensuring that all cords are appropriately covered. Plastic cord covers will be required to cover cords - tape and/or carpet is not acceptable. The organisers reserve the right to ask you to move or unplug cords if we feel there is a Health and Safety issue.
Powered Food Stall Sites
We have a limited number of powered sites available for food stalls that require power. These sites will enable food stallholders to connect to the event generators. These stallholders will be required to have at least 30m of extension cable and these cables must be tested and tagged before the event by a registered electrician before the event.
Zero Waste Journey
Mexted Motors Spring into Tawa is a plastic bag free event. We will publicise this and encourage people to bring reusable bags, plus as with past years, we will likely have a number of stallholders giving out free reusable bags. We will also be encouraging people to “Bring their Own”: cups, water bottles, containers and cutlery.
Wet Weather Plan
Spring into Tawa is an open air event. There is no alternative layout, or cancellation day, if there is wind or rain. We advise that you come prepared with shelter from all the possible elements (including sun!). Shelter for your stall is not our responsibility. It is recommended that you bring a gazebo. If you bring a gazebo, minimum of 15kg weight per leg will be required and event organisers reserve the right to require you to take down your gazebo if not sufficiently weighted.
Gazebos should not be secured to another gazebo or any other nearby structure. The event will proceed if there is wind and rain, unless it's unsafe for the event to proceed.
Mexted Motors Spring into Tawa is organised by a small volunteer committee on behalf of the Tawa Resident’s Association.
